This article describes how to manage subtitles in Amara Teams.



Contact enterprise@amara.org or view all Amara Platform solutions to learn more about using Amara Teams for your subtitling projects.


Managing Subtitles on your Amara Team

If your team uses subtitle requests, you can manage which subtitles are created in your team. You must request a subtitle language for assignments to be available to your team members. 


If your team does not use subtitle requests, team members are welcome to create new subtitles and edit subtitles at any time. Go to your Team > Management page to check if subtitle requests are an available option in your team. 


If your Management page has a Subtitle requests tab, that means that a Manager, Administrator, or Owner must request subtitles for a video before team members can start working on subtitles.

 

Management page in an Amara team with subtitle requests


If you only see videos, then your team does not have subtitle requests available as an option. Team owners can contact enterprise@amara.org to upgrade.




  1. Go to the Management tab of your team page, with the Videos tab selected

  2. Select the videos you want to create subtitle requests for by checking the boxes to the left of the videos

  3. Select “Create request” from slide-up menu at the bottom of the screen

 

Management Videos tab with video selector and Create request action item highlighted


For a single video, you can also  use the dropdown menu on the right side of the videos list:

 

Create request action item highlighted in video management dropdown menu

 


Creating subtitle requests if you know the video title

If you already know your video title, you can also create requests from the Management Subtitle Requests page.


Go to the Management tab of your team page and make sure the Subtitle Requests tab is selected 

 

A pink arrow points to the upper right corner of the subtitle requests section of the management page and points to the highlighted create subtitle requests button

 

 

Track progress and manage subtitle requests for a video

Managers, administrators, and owners can track subtitle progress and manage all subtitle requests in the Management Subtitle Requests page. 


Use checkboxes to select subtitle requests and perform management actions. You can also sort and filter to monitor subtitle requests based type, language, due dates, and more!


To view and manage all subtitle requests for a single video, select “Manage requests for this video” from the drop-down menu on the right. 

 

Manage subtitle requests option in video dropdown menu on subtitle requests management page


Every row in the subtitle request list for a video shows the language, current status, and current assignment for each request. 

 





Screenshot of page showing all subtitle requests for a video with a set of subtitle selected and the slide up menu showing


You can make changes to a request by selecting the checkboxes to the left of the language link and then clicking your desired in the slide-up menu.

  • Click the language link on the left to view the subtitle transcript, revision/syncing history, and comments for the subtitles in that language.

  • Click the team member links to the right to view your team member’s profile page, which lists their previous activity, languages, and teams.

Note: The Set teams button is only available if you are an Administrator or Owner of two or more Amara teams. Learn more about working with multiple Amara teams.




Managers, administrators, and owners can edit completed subtitles by clicking the “Edit subtitles” button on the page for that set of subtitles.

 

Pink arrow pointing to highlighted Edit subtitles button on the subtitle details page for managers and above


Clicking Edit subtitles will take you into the Amara Editor.

 

 

View subtitle activity and download subtitles

Visit a page for a set of subtitles to download the subtitles, compare revisions, check subtitle information and activity.


Two ways to get to the page for a set of subtitles:

  • Go to Management > Subtitle requests > Click on the subtitle language

  • Go to Management > Videos > Click on the video > Select the subtitle language

 

Subtitle details page with two sections highlighted showing subtitle information tabs and also assignment status and revisions


View subtitle details, edit subtitles, or follow for updates:

 

Subtitle information tabs, edit subtitles button, and follow toggle on the subtitle page underneath the video player


  • Subtitles shows current subtitles and their timestamps

  • Subtitles Info shows video information

  • Activity shows all activity by team members

  • Subtitle Notes shows notes by team members in the Amara Editor

  • Sync History shows the status of subtitle export attempts to the video’s hosting site


View current progress or compare two revisions of subtitles:

 


Assignment status, list of revisions with two selected, delete revisions link, and change subtitle language link on left panel of subtitle detail page


  • Download completed subtitles to your computer (in SBV, DFXP, VTT, SRT, TXT, or SSA formats)

  • View assignments completed for this set of subtitles

  • Delete revisions or change the subtitle language if needed

  • Compare two revisions at a time





Create subtitle requests automatically or generate missing requests to speed up your team workflow!

You must be an administrator or owner of an Amara Team to create subtitle requests automatically when videos are imported.

Go to Team > Settings tab > Workflows page

 

Advanced section on team workflow settings page with auto-creation options highlighted and numbered  

  1. Auto-create subtitle requests for transcription

  2. Auto-create subtitle requests for translation in multiple languages

    • Translation assignments will be available to team members after transcription is complete

  3. Apply auto-create settings to existing videos

    • If unchecked, auto-create settings only apply to newly uploaded videos, not videos already on team

Click the Save Changes button to finalize your auto-creation settings.